A program management plan is a process of documenting the work structure for managing individual projects. Program schedule management is the process of documenting the order and time required to effectuate each benefit of the program. Program management plan and schedule is developed by evaluating the quality, risk, communication and resources of the program. This helps in monitoring and controlling the program delivery to achieve the program benefits. Managing human resources, materials, equipment, facilities, and finance can optimize a program management plan. This increases the productivity and quality of the program. It also ensures the program is benefited while achieving the organizational goals and objectives.
A program management plan is an act of documenting the processes, tools and techniques required to obtain an outcome. A program outcome is considered uncertain. Program managers engage in continuous oversight to manage uncertainty. It includes re-planning and re-aligning the necessary changes to meet the program objectives. So program managers must execute appropriate program management plans with the organization approved tools and techniques. This ensures that the program outcome meets the stakeholder expectation aligned with organizational objectives.
Program WBS (Work Breakdown Structure) is the process of breaking down the program tasks to dispatch the deliverables in a timely and structured format. It also helps the program team to work effectively in all aspects from estimating the cost to identifying the risks.
Program kick-off is a vital part of the initiation phase. The program managers conduct meetings to communicate the program objectives to the organizational members. It helps to obtain adherence from key stakeholders for program initiation. The members of the organization gain a clear focus and vision towards the success of the program.
Success criteria is defined by documenting the tasks and activities required to achieve the benefits of the program. Defining success criteria allows the program manager to monitor and control the program. Thereby, it delivers the expected output in accordance with stakeholder expectations.
Program roles and responsibilities are assigned for the core team to manage risks and resources at appropriate levels. This helps the program team to achieve the program benefits in a structured format.
Milestones are checkpoints for monitoring and controlling the program at appropriate levels. High-level milestones are developed with work breakdown structure (WBS), scope statements and benefits realization plan. This ensures the program is perfectly aligned to deliver the organization benefits.